Candidate Management
HirePanda provides comprehensive tools to manage candidates from initial application through final hiring decision, with AI-powered insights and streamlined workflows.Candidate Pipeline Overview
Pipeline Stages
Track candidates through standardized stages:1
Applied
- Initial application received
- Basic qualification check
- Auto-screening completed
- Assessment invitation sent
2
Assessed
- Assessment completed
- AI scoring generated
- Skills profile created
- Initial ranking established
3
Qualified
- Passed assessment threshold
- Detailed review completed
- Interview scheduling eligible
- Reference check initiated
4
Interviewed
- Interview process completed
- Feedback collected
- Final evaluation pending
- Decision timeline established
5
Offered
- Offer extended
- Negotiation in progress
- Background check initiated
- Onboarding preparation
6
Hired
- Offer accepted
- Start date confirmed
- Onboarding scheduled
- Success tracking begins
Custom Stage Configuration
Adapt the pipeline to match your hiring process:- Stage Customization
- Approval Workflows
- Time Limits
- Add company-specific stages
- Modify stage names and descriptions
- Set required actions per stage
- Configure automatic transitions
Candidate Profiles
Comprehensive Data Collection
Each candidate profile includes:Basic Information
- Contact details
- Resume/CV
- Application responses
- Source attribution
- Application timestamp
Assessment Results
- Overall score and ranking
- Skill-by-skill breakdown
- Question-level responses
- Time spent analysis
- Confidence indicators
Communication History
- Email exchanges
- Interview notes
- Internal comments
- Status updates
- Automated notifications
Evaluation Data
- Interview feedback
- Reference check results
- Background check status
- Offer details
- Decision rationale
AI-Powered Insights
HirePanda’s AI provides intelligent candidate analysis: Skills Analysis:- Technical competency mapping
- Soft skills assessment
- Growth potential indicators
- Learning curve predictions
- Role match percentage
- Cultural fit indicators
- Team compatibility analysis
- Career trajectory alignment
- Red flags identification
- Inconsistency detection
- Reference concerns
- Background check issues
Candidate Search & Filtering
Advanced Search Capabilities
Find candidates quickly with powerful search tools:Basic Filters
Basic Filters
- Name and contact information
- Application date range
- Current pipeline stage
- Assessment score range
- Source channel
Skills-Based Search
Skills-Based Search
- Specific technical skills
- Skill proficiency levels
- Certification requirements
- Experience years
- Education background
Assessment Analytics
Assessment Analytics
- Question-specific performance
- Time completion patterns
- Score distributions
- Ranking within candidate pool
- Comparative analysis
Custom Attributes
Custom Attributes
- Location preferences
- Salary expectations
- Availability dates
- Work authorization status
- Custom application fields
Saved Searches
Create reusable search queries: Common Saved Searches:- Top performers awaiting interview
- Recent high-score completions
- Candidates requiring follow-up
- Stalled pipeline reviews
- Ready for offer decisions
Candidate Comparison
Side-by-Side Analysis
Compare multiple candidates effectively:- Score Comparison
- Experience Analysis
- Cultural Fit
- Growth Potential
- Overall assessment scores
- Skill-by-skill breakdown
- Percentile rankings
- Statistical significance
Ranking Algorithms
AI-powered candidate ranking considers: Weighted Factors:- Assessment performance (40%)
- Experience relevance (25%)
- Cultural fit indicators (20%)
- Growth potential (10%)
- Other factors (5%)
- Adjust importance of each factor
- Add company-specific criteria
- Set role-specific priorities
- Include hiring manager preferences
Communication Management
Automated Communications
Streamline candidate interactions:Application Confirmation
- Immediate acknowledgment
- Next steps explanation
- Timeline expectations
- Contact information
Assessment Invitations
- Personalized messaging
- Clear instructions
- Technical requirements
- Support contact details
Status Updates
- Pipeline stage changes
- Interview scheduling
- Decision notifications
- Offer communications
Follow-up Reminders
- Incomplete assessments
- Pending responses
- Interview confirmations
- Reference submissions
Personalized Messaging
Customize communications for better candidate experience: Template Variables:- Candidate name and details
- Job title and department
- Assessment scores and insights
- Next steps and timelines
- Company and role-specific information
- Email integration
- SMS notifications
- In-app messaging
- Calendar invitations
- Slack/Teams integration
Interview Coordination
Scheduling Integration
Streamline interview scheduling:1
Availability Collection
- Candidate availability requests
- Interviewer calendar sync
- Time zone management
- Buffer time allocation
2
Automatic Scheduling
- Best time slot identification
- Calendar invitations
- Meeting room booking
- Video conferencing setup
3
Reminder Management
- Automated reminders
- Preparation materials
- Assessment result sharing
- Technical requirements
4
Feedback Collection
- Post-interview forms
- Structured evaluation
- Score normalization
- Decision tracking
Interview Preparation
Help interviewers prepare effectively: Candidate Summary:- Assessment highlights
- Key strengths and concerns
- Question suggestions
- Background context
- Role-specific questions
- Behavioral assessment prompts
- Technical evaluation frameworks
- Cultural fit indicators
Reference & Background Checks
Automated Reference Collection
- Reference Requests
- Background Checks
- Verification Services
- Automated outreach to provided references
- Structured questionnaire delivery
- Follow-up reminder system
- Response tracking and analysis
Decision Making Tools
Collaborative Evaluation
Scoring Committees
- Multi-evaluator input
- Weighted feedback collection
- Bias mitigation strategies
- Consensus building tools
Decision Matrices
- Criteria-based evaluation
- Quantitative scoring
- Visual comparison tools
- Objective ranking systems
Decision Audit Trail
Track all hiring decisions for compliance and improvement: Recorded Information:- Decision rationale
- Evaluator identities
- Scoring criteria used
- Timeline of events
- Communication history
Analytics & Reporting
Candidate Pipeline Analytics
Monitor pipeline health and efficiency:Flow Metrics
Flow Metrics
- Candidates per stage
- Average time in each stage
- Conversion rates between stages
- Bottleneck identification
Quality Metrics
Quality Metrics
- Assessment score distributions
- Interview success rates
- Offer acceptance rates
- Quality of hire tracking
Efficiency Metrics
Efficiency Metrics
- Time to fill positions
- Cost per hire calculations
- Recruiter productivity
- Process optimization opportunities
Predictive Analytics
AI insights for better decision making: Success Predictors:- Performance correlation analysis
- Retention probability scoring
- Cultural fit likelihood
- Growth potential assessment
- Red flag pattern recognition
- Inconsistency detection
- Reference concern analysis
- Background check alerts
Mobile Management
Mobile-First Design
Manage candidates on the go: Mobile Capabilities:- Candidate profile access
- Assessment result review
- Communication management
- Decision making tools
- Pipeline status updates
- Cached candidate data
- Offline note taking
- Sync when connected
- Emergency contact access
Best Practices
Regular Pipeline Review
- Weekly pipeline audits
- Bottleneck identification
- Process optimization
- Team coordination
Candidate Experience
- Timely communication
- Clear expectations
- Respectful interactions
- Feedback provision
Data Management
- Regular data cleanup
- Privacy compliance
- Security best practices
- Audit trail maintenance
Continuous Improvement
- Process metrics review
- Feedback collection
- Technology updates
- Training programs
Get Started
Access Candidate Pipeline
Manage your current candidates
View Analytics Dashboard
Monitor pipeline performance
Efficiency Tip: Use saved searches and filters to quickly identify candidates requiring immediate attention or action.